Outlook 2010 Introduction



Outlook 2010 introduction (1 day)


Outlooks Ribbon interface is designed to help you quickly find the commands that you need to complete a task. A new conversation view is available when searching messages. This view improves tracking and managing related messages, regardless of the folder that contains the messages. You can see the complete exchange of the conversation, including your responses.

Students in this class will explore Outlooks application window, send and receive mail and explore the many calendar features. Learn to customize the Reading Layout panes to suit your needs. See how

Desktop Alerts work to notify you with a pop-up in the bottom corner of the screen when new messages are received. These can be helpful or turned-off if annoying. We can show you how!

This class will give you the foundational skills needed to become an Outlook user. Experienced Outlook students will be given plenty of new features and tips and tricks to make the class beneficial to all.


Students need only have experience with using Windows and handling the mouse.

Next Steps

Attendees will benefit from taking Outlook 2010 Intermediate.


At the completion of this course, participants will be able to perform the following tasks:

                                          1)            EXPLORING OUTLOOK

o    Working with Outlook

o    Starting Outlook

o    Using the Outlook Interface

o    Using Tabs and Ribbons

o    Using the Navigation Pane

o    Customizing the Navigation Pane

o    Using the Folder List

o    Using the File Tab

o    Using the Quick Access Toolbar

o    Using the Ribbon

o    Using the To Do Bar

o    Using the Outlook Today Page

o    Exiting Outlook

                                          2)            SENDING AND RECEIVING MESSAGES

o    Using Outlook’s E-mail Features

o    Using the Mail Pane

o    Sending a Message

o    Performing a Manual Send/Receive

o    Reading Messages in the Reading Pane

o    Reading Messages in the Message Window

o    Using a Desktop Alert to Open a Message

o    Changing the Reading Pane Layout

o    Addressing Messages with the Address Book

o    Using the Unread Mail Search Folder

o    Changing the Read Status of a Message

o    Viewing Sent Messages

o    Replying to a Message

o    Forwarding a Message

o    Using the InfoBar

                                          3)            ORGANIZING MESSAGES

o    Arranging and Grouping Messages

o    Using the Conversation View

o    Sorting Messages

o    Changing Folder Views

o    Flagging a Message

o    Flagging a Message with a Reminder

o    Creating a New Search Folder

o    Creating a Custom Search Folder

o    Creating a New Folder

o    Moving a Message to a Different Folder

o    Deleting a Folder

o    Deleting a Message

o    Emptying the Deleted Items Folder

o    Recovering Deleted Items

                                          4)            WORKING WITH COMPONENTS AND OFFICE

o    Attaching a File to a Message

o    Using the Attachment Viewer

o    Saving a File Attachment

o    Reading an Attachment in Word

o    Using Picture Attachment Options

o    Using the Office Clipboard

o    Inserting a Hyperlink into a Message

o    Creating a Signature

o    Selecting Default Signatures

o    Inserting a Signature

o    Creating a Quick Part Entry

o    Working with AutoArchive

                                          5)             USING OUTLOOK MESSAGING FEATURES

o    Working with Message Formats

o    Changing the Default Message Format

o    Formatting a Message

o    Saving a Draft Version of a Message

o    Setting Message Options

o    Setting Message Tracking Options

o    Viewing the Message Tracking Status

o    Recalling a Message

o    Hiding and Displaying Header Fields

o    Printing from the Message List

o    Printing from the Message Window

                                          6)            SCHEDULING WITH THE CALENDAR

o    Using the Calendar Pane

o    Navigating the Calendar

o    Scheduling a New Appointment

o    Scheduling an Event

o    Working with the Daily Task List

o    Editing Calendar Items

o    Using Calendar Views

o    Setting a Calendar Item as Recurring

o    Moving Calendar Items

o    Viewing Side by Side Calendars

o    Using Calendar Overlay Mode

o    Emailing Your Calendar as a Snapshot

o    Viewing a Calendar Snapshot

o    Printing Calendar Information

o    Deleting Calendar Items

                                          7)            MANAGING CONTACTS

o    Using the Contacts Pane

o    Adding a Contact

o    Editing a Contact

o    Adding a Contact's Picture

o    Using Electronic Business Cards

o    E-mailing an Electronic Business Card

o    Receiving an Electronic Business Card

o    Using the Index

o    Flagging a Contact for Follow up

o    Adding a Reminder to a Follow Up

o    Categorizing a Contact

o    Tracking All Activities for a Contact

o    Creating a Distribution List

o    Using a Distribution List

o    Printing Contacts Information

o    Deleting a Contact